2-The Officers of the Association shall consist of President, a General Secretary and/or Treasurer, and
a Director of Branches, who shall be considered to hold office permanently until resignation, removal or
3-The President, and Director of Branches, Secretary and/or Treasurer shall be automatically members of the Executive Committee with power to partake in the proceedings and to register votes. 4-Any Officer
may be removed at any time by a majority vote of two-thirds of the members present and voting at aSpecial Meeting of the Executive Committee.
5-Any casual vacancy occurring amongst the Officers or the Executive Committee shall be filled by the Executive Committee who shall appoint a person from any area to fill the vacancy, but the person so
appointed shall hold office for such period only as the person in whose place he/she is appointed would have held office if the vacancy had not occurred.
6-The Executive Committee shall have power to co-opt members in addition up to four, who shall haveno voting power.
7-The quorum for a meeting of the Executive Committee shall be 6 (60% of the current EC membership).
8-The senior members of the Executive Committee shall retire at the end of each year and shall beconsidered as being available for re-election. The term of office for an Executive Committee member is four years
9-AII candidates for membership for the Executive Committee must have been a member of theassociation for a period of not less than five consecutive years and must be proposed and seconded in
writing and a forty word CV provided by the date specified in the Chairman’s Christmas letter. A postalballot if necessary will be taken annually to elect members.
10-The ballot papers shall be sent to each fully paid-up member of the Association in each respectivearea, and the votes be counted and the result certified by scrutineers appointed by the Executive
Committee, in the case of a tie in voting, a second ballot to be held between those who have tied, in the respective area.
11-Fourteen days notice shall be given of the holding of any meetings of the Executive Committeeexcept in the case of an emergency.
12-There shall be no power to vote by proxy nor to demand a poll at any meeting of the Executive Committee.
13-The Executive Committee shall annually elect a Chairman and a Vice-Chairman from amongst their number. The Chairman of the Executive Committee shall be automatically Chairman of the Association.
14-Any member of the Executive Committee who fails to attend meetings without satisfactory excuse for a period of 6 months shall forfeit their seat and shall be ineligible for re-election for 12 months.
15-The Executive Committee shall have power to take a referendum of members by a postal ballot should they deem such a procedure desirable.
16-The Executive Committee shall cause the Funds of the Association to be deposited with Bankers (or invest at suitable return) in the name of the Association into which all revenue of the Association shall be
paid, and from which withdrawals shall only be made on the signature of two or more Officers, one of whom shall be the Treasurer.
17-The Executive Committee shall cause account to be kept of the finances of the Association. The Books to be kept at the office of the organisation or at such other place as may from time to time be decided.
18-The Executive Committee may call a Conference of Branches at any time should they consider such action necessary. This Conference shall be composed of the Officers, Members of the Executive
Committee and one Member from the Committee of each Branch of the Association will be invited.
19-The Chairman, shall when present, take the chair at all meetings of the Association, the Executive Committee and the Delegates Conference and shall in addition to his/her vote as a member of the Association, have a casting vote.
General Secretary and/or Treasurer
20-The General Secretary shall on all occasions in the execution of their office act under the control and direction of the Executive Committee. They shall summon and attend meetings and take minutes of the proceedings and shall keep the documents and papers of the Association in such manner as the Executive Committee may from time to time decide.
21-The Treasurer shall receive all monies due to the Association and shall pay the debts of the Association as the Executive Committee may from time to time direct. They shall, whenever required to do so, render to the Executive Committee or a General Meeting of the Association, an account of the monies received and expended by him/her on behalf of the Association.
ANNUAL RETURNS TO THE KENNEL CLUB
The Officers acknowledge that during the month of January each year, Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authoritiesbe forwarded to the Kennel Club.
The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the
Association which may occur during the course of the year.
22-The membership of the Association shall be open to all, but no person shall be accepted or become a member who is ineligible for showing at Shows promoted under Kennel Club Rules and Regulations.
23-Every person wishing to become a member shall submit an application form together with the full subscription for the remainder of the current year, which shall be refunded should the application not be accepted.
24-Acceptance of Membership of the Association shall constitute acceptance of the Rules and Regulations now or hereafter in force.
25- The Membership Subscription (£17 for 2020) for a fully paid-up member of the Association shall be defined at the AGM for the next calendar year, expiring on 31st December with a half year fee for new members joining from the 1st July, and this shall allow a member to Show at any Shows promoted by or in the name of the Association, and any of its Branches, and compete for all Prizes, Cups, Specials, etc.,
unless otherwise stated in the Schedule.
Junior Membership (at cost based on previous year’s figures), children up to the age of 18 who will not have voting powers.
The Membership fee will be adjusted annually based on the Retail Price Index for October of the preceding year
26- The Annual Subscription is due on the 1st January and notification will be given on the association web site with the release of the updated membership form. No member shall be allowed to vote or
compete for any of the prizes of the Association or in any way whatsoever enjoy the privileges of membership until his current subscriptions and all other outstanding debts due by him to the Association shall have been paid to Headquarters.
27-The Association must make a list of members and their addresses available for inspection if so requested by the members of the Association or by the Kennel Club with due consideration to the data protection act.
28-The financial year shall commence January 1st and close December 31st. Members of the Executive Committee shall be entitled to inspect the books and Accounts of the Association at any reasonable time.
29-The Accounts will be reviewed by an accountant appointed by the Executive Committee.
30-The Rules of the Association may not be altered except at an Annual General Meeting or General Meeting, and such alterations shall not be brought into force until the Kennel Club has been advised andgiven its approval of the alterations.
31-Any member who shall be suspended under Kennel Club Rule A42j(4) and or disqualified under Kennel Club Rule A42j(8) shall ipso facto cease to be a Member of the Association for the duration of the suspension and/or disqualification. If the conduct of any member shall, in the opinion of the Committee of the Association be injurious or likely to be injurious to the character or interests of the Association, the Committee of the Association may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a General Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her.
Notice of the General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place date and hour of the Meeting that they may attend and offer an explanation. If at the Meeting, a resolution to expel is passed by a two-thirds majority of the Members present and voting, their name shall forthwith be erased from the list of Members, and he/she shall thereupon cease
or all purposes to be a Member of the Association except that he/she may, within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such condition as theKennel Club may impose.
32-Any member of the Association being in arrears with their subscription or with any monies or prizes payable or to be delivered to the Association for three months may, at the discretion of the Executive Committee, be announced in the publication of the Association as a defaulter and shall either without or in addition to such publication be liable to be expelled from the Association at any time after such default without prejudice to their liability for all monies payable to the Association by them. Provided however that such member shall be given at their last known address, 14 days notice in writing of the intention of the
Executive Committee to deal with them under this article.
33-The Annual General Meeting of the Association shall be held at a place date and time to be decided by the Executive Committee, to receive accounts and return of new members of the Executive Committee.
34-The procedure to call an General Meeting shall require not less than 30% of the current memberships signatures placed before the Executive Committee. The Executive Committee may choose
to call a general meeting at any time
35-14 days notice shall be given of any General Meeting.
36-15 members shall be a quorum at a General Meeting of the Association.
37-The Kennel Club shall be the final Court of Appeal in all matters in dispute between the Association and its members concerning the Association affairs and/or management, no matter in what manner arising.
38-ln the event the Association being dissolved for any reason or otherwise ceasing to exist as a Registered Company all Challenge Cups and Trophies and other property of the Association shall become vested in the Kennel Club to be applied by the governing body of that Club in their discretion, following in the case of Cups and Trophies the wishes of the Donors as far as reasonably possible.
Provided always that for the purposes of this rule any property belonging to any of the Branches shall continue to belong to such Branches notwithstanding the dissolution of the Association and in particular any funds belonging to a Branch and deposited with Bankers in accordance with Rule 50 shall be managed by that Branch and is the property of the Association.
39-No member of the Association, other than the persons duly authorised in this behalf, shall communicate in any way with the press as representing the Association, nor any of its Branches.
40-The Association shall not join any federation of Societies or Clubs without the approval of the Kennel Club.
41-The use of punitive training methods including electric shock collars by members at BAGSD events or training venues is not acceptable and considered not to be in the interests of the Association.
42-Any Member of the Association shall be a member of the Branch of their choice, and shall be entitled to receive notice of meetings, etc., and to partake in all the activities of the Branch.
43-Branches shall abide by the Rules and Regulations of the Association and shall in all matters be subject to the ruling of the Executive Committee.
43a-Each Branch will maintain an up to date risk assessment covering all of their activities and update the Executive Committee as soon as possible after an accident occurs.
44-The Secretary and Treasurer of a Branch shall be nominated and elected by the members at a branch AGM. Period of three years before seeking re-election. The Branch Secretary and Treasurer are duly responsible to the Executive Committee of the Association and shall be subject to their approval.
44a-Any Member, or Branch Officer or Committee Member, found (after full investigation by the Executive Committee, where the member concerned has had an opportunity to represent him or herself),
to be acting against the interests of the Branch and/or Association, may be removed from their position bythe Executive Committee (subject to a two-thirds majority of those present and voting), and may at the discretion of the Executive Committee, be prevented from holding future Office within the Association and its Branches.
45-Branches shall form their own Committees and generally conduct their own domestic affairs, but they must not pledge the credit of the Association in any way whatsoever, nor arrange Shows without the written consent of the Executive Committee. Notice must be provided to the EC (at least 28 days prior to) along with a risk assessment for any Branch event or competition.
45a-Junior Members between the age of 14 and 18 inclusive, are permitted to serve on Branch Committees without voting powers.
46-The Branch Committee shall annually elect a Chairman and a Vice Chairman from among their number.
47-The Branch Secretary must advise the General Secretary of any significant matters arising within the branch.
48-Each Branch shall be entitled to send one member of the Committee to meetings of any Conference of Branches and they represent the Branch absolutely and record votes in accordance with their wishes and instructions.
49-An Agenda shall be sent to all Branches 14 days in advance of a Delegates Conference so that the above may be carried into effect.
50-AII Branch Funds, however obtained, shall be deposited with Bankers in the name of the Branch and the Association as defined by the Executive Committee and should the Branch be dissolved (or any reason or otherwise cease to exist as a Branch, all Cups, Trophies, Monies and other property of the Branch shall become the property of the Association absolutely.
51-The Branch Committee shall cause account to be kept of the finances of the Branch and such accounts together with all records and papers of the Branch, shall be produced at any reasonable time for inspection by the Executive Committee or any duly authorised representative thereof. A copy of the previous year’s balance sheet and corroborating bank statement must be provided to the Executive Committee before the 1st February each year. (Note: Financial years run from 1st January to 31st December) along with a copy of the up to date risk assessment.
52-The Executive Committee shall require at least two signatures on all Cheques drawn on Branch Accounts, and these must not be members of the same family.
53-AII Branch Secretaries must notify the General Secretary by giving 21 days notice of their Branch General Meeting, together with Agenda and must also provide after the said meeting a copy of their Branch's Balance Sheet.
54-No other Breed but the German Shepherd Dog shall be admitted to Branch Training Classes.
55-A Committee shall be elected, the senior members of which shall retire annually, and may be considered as being available for re-election. This Committee is to be known as the B.A.G.S.D. Working Trials Committee. It shall run its affairs in accordance with rules appertaining to Branches and shall be responsible for organising Trials throughout the Country in accordance with Kennel Club Rules, on behalf of the Association. The Working Trials Committee shall be directly responsible to the Executive Committee.
56-A Committee shall be elected, the senior members of which shall retire annually, and may be considered as being available for re-election. This Committee is to be known as the B.A.G.S.D. IPO Committee. It shall run its affairs in accordance with rules appertaining to Branches with the exception that other breeds may train at IPO branches at the discretion of the Committee. They shall be responsible for organising Trials throughout the Country in accordance with FCI Rules with the approval of The Kennel Club, on behalf of the Association. The IPO Committee shall be directly responsible to the Executive Committee.